Policy on the Prevention and Combating of Violence and Harassment at Work
INTRODUCTION
Our company, “ROLCO – VIANIL S.A. INDUSTRY OF DETERGENTS AND SOAPS”, operating under the trade name “ROLCO S.A.”, located in the Municipality of Nikaia-Rentis, Attica (111 Ag. Annis Str.), with VAT number 094001893, Tax Office FAE Piraeus, contact phone number +30 210 3493000, and email address info@rolco.gr, fully complies with all obligations under Part II of Law 4808/2021 regarding the prevention and response to all forms of violence and harassment, including gender-based violence and sexual harassment in the workplace.
PURPOSE OF THIS POLICY
The purpose of this policy is to establish a coherent and modern framework for the prevention, handling, and elimination of all forms of violent and harassing behavior, contributing to the creation of a workplace that respects, promotes, and ensures every individual’s right to work free from violence and harassment.
SCOPE OF APPLICATION
Α. Prevention and Response to Violence and Harassment
The company undertakes the following actions:
a) Risk assessment for violence and harassment in the workplace.
b) mplementation of measures for the prevention, monitoring, control, and handling of such risks, as well as monitoring any related incidents or behaviors.,
c) Awareness and training initiatives for all staff members.
d) Provision of information regarding the rights and obligations of employees and the employer, as well as those exercising managerial authority, in case of any incident, report, or complaint, including an outline of the process to be followed.
e) Appointment of a Reference Person to guide and inform employees about the prevention and handling of workplace violence and harassment.
The designated person is Mr. Georgios Stylianidis, who can be contacted by employees on this matter (Phone: +30 210 3493000, Email: hr@rolco.gr).
The role of the Reference Person is advisory and supportive, regardless of whether an incident or complaint has occurred.
They are responsible for protecting any personal data that comes to their attention while performing their duties.
f) Support and employment protection of employees who are victims of domestic violence, through reasonable accommodations and appropriate means, to the extent possible.
The company ensures:
a) Impartial investigation and examination of complaints while protecting confidentiality and personal data of both victims and accused parties.
b) Prohibition of retaliation or further victimization of the affected person.
c) Clarification of consequences if violations are found.
d) Cooperation with and provision of relevant information to competent authorities upon request.
Β. Procedure for Receiving and Examining Complaints
The company ensures secure and accessible communication channels for receiving and investigating complaints and for informing complainants. It facilitates all relevant processes.
Any employee who has experienced violence or harassment, even if the employment relationship has ended, may exercise their rights through judicial means or by contacting:
• Labour Inspectorate via the 1555 Citizen Service Line (email: helpdesk@sepenet.gr)
• Ombudsman (Sinigoros tou Politi), as the authority promoting and monitoring the principle of equal treatment (Tel: +30 213 1306600, email: press@sinigoros.gr)
SOS Line 15900, for psychological support and counseling for women victims of gender-based violence
They also have the right to submit a complaint internally within the company.
The reception, investigation, and management of complaints are conducted promptly and impartially, with full respect for human dignity and confidentiality, and in accordance with personal data protection laws.
The company is committed to prohibiting retaliation as provided in Article 13 of Law 4808/2021 and the broader labor legislation.
In the event of a confirmed violation, the company will take all appropriate, proportionate, and necessary measures against the accused individual to prevent recurrence of similar behavior. These may include, but are not limited to:
• Formal warnings
• Change of role, schedule, workplace, or working method
• Termination of employment or cooperation, subject to Article 281 of the Greek Civil Code regarding abuse of rights.
The company and any person responsible for receiving or handling complaints commit to cooperating fully with competent public, administrative, or judicial authorities, providing any necessary information upon request. These authorities maintain a relevant file in accordance with Law 4624/2019 on personal data protection.